LBJ School Emergency Procedures
Emergency preparedness involves devising a plan for School personnel and students to respond promptly and properly when an emergency occurs. The LBJ School's Emergency Preparedness Committee ensures that LBJ School staff, faculty, and students are prepared for, and can respond appropriately to, emergencies within the Sid Richardson Building, including threats to the safety and security of both people and facilities.
The committee helps draft policies and procedures for a comprehensive Emergency Preparedness/Disaster Response Plan that will consider a variety of factors, such as the number and location of faculty, staff and students in the building at given times during the day; the appointment of emergency coordinators for each floor; available routes for evacuation; and a clearly identified and safe gathering location so that staff, faculty, and students can be counted.
The committee also acts as "Information Coordinators" for informational and training sessions for school staff, faculty, and students; recommend the purchasing of emergency supplies and equipment; and, if necessary, assist in evacuations and security during an emergency.
In emergency situations which require evacuation of the building (e.g., fire or explosion, structural failure, bomb or weapons threat) students, faculty and staff should proceed in an orderly fashion to the stairs and exit through the first floor. LBJ School staff, faculty and students are asked to gather on the esplanade separating the School parking lot from the LBJ Library parking lot on the east side of the building so that supervisors and fire wardens can account for them.
Faculty, staff and students should be aware of and make use of designated primary and alternate evacuation routes. When evacuating, employees should note the following:
- Close classroom or office doors as you leave.
- Leave the building in an orderly manner without rushing or crowding - DO NOT USE THE ELEVATORS.
- Provide aid to those who need it in an emergency evacuation situation.
- Be aware of and follow instructions given by UTPD and other officials. You may be asked to proceed on foot to designated areas or evacuate the campus entirely.
- Always evacuate crosswind and/or upwind away from any emergency by a safe route.
- Evacuate to at least 300 feet from the building and out of the way of emergency vehicles.
- Report to emergency responders any individuals who have been injured or left behind.
- Do not re-enter the building until all-clear is given by official announcement.
Emergency Floor Managers have been assigned for each floor on both the North and South ends of the building. At the sound of the alarm, the Emergency Floor Manager will enter the hallway to encourage building occupants toward the stairs at the center of Sid Richardson Hall, Unit III and facilitate evacuation of the building by:
- knocking on doors, ensuring offices are unoccupied, and encouraging people to move toward the stair located in the center of the building;
- providing guidance and assistance to persons in the building; and
- alerting first responders to any individuals who may still be within the building and requiring assistance.
Shelter-in-Place is the term which describes a situation when any classroom, office, or building is used for the purpose of providing temporary shelter for hazardous material release, severe weather (i.e., tornado or flood), violence or terroristic attack, biological or chemical agent release.
- In the event of a “Shelter in Place” emergency announcement, anyone outside should be encouraged to immediately seek a safe shelter inside the building. Persons inside the building should close and avoid exterior building doors, windows, and other glassed areas and close all doors to rooms with exterior windows.
- In the case of tornadoes or severe electrical storms, move to interior hallways, stairwell, or basement away from building’s exterior windows. Unplug electrical equipment when possible. Avoid the most dangerous locations of the building, usually along south and west sides and at corners.
- In the case of violence or terroristic attack, determine the location of the threat and determine if it is safe to evacuate the area. If the means of escape is blocked, secure yourself in a room or office, avoid exposure to windows or open spaces, and use available furniture (e.g., conference room tables, desks, chairs, etc.) to provide protection or barricade. Try to remain quiet and not alert the threat to your presence. If you have a cell phone, laptop or other communication device, dial 911 and advise authorities of the threat. If you have access to a campus phone or emergency call box, dial 911 or 471-4441 to report the threat to the UTPD dispatcher.
- In the case of a hazardous material emergency near the University, once you receive a shelter-in-place announcement move immediately indoors and close all windows and doors to shelter and seal as best you can, using towels, clothes or paper. If there appears to be interior air contamination, place a paper mask, wet handkerchief or wet paper towel over the nose and mouth for temporary respiratory protection.
- For suspected hazardous materials in the school, Call 911 and evacuate all non-essential personnel from the spill area and adjoining areas that may be impacted by vapors or a potential fire. Don't forget the room immediately below the spill area - liquids can leak through the floor. If the spilled material appears flammable, turn off all potential ignition sources. Avoid breathing vapors of the spilled materials. Be aware that some materials either have no odors or create olfactory fatigue, so that you stop smelling the odor very quickly. Leave on or establish exhaust ventilation if it is safe to do so. Close doors to slow down the spread of odors. Prevent reentry to the affected area until the arrival of University of Texas Police Department and/or Office of Environmental Health and Safety.
- Follow the instructions given by the response authorities for the University.
Whenever dealing with emergencies, try to remain calm. The following are some general guidelines to help you know what to do in case of an emergency. While every situation is different and you may have to make decisions under pressure, these guidelines are intended to help you make decisions that maximize the safety of others as well as yourself. If you have any questions about these procedures as you read them, please ask your supervisor so you will feel confident in the emergency situation should it arise. After any emergency, it is important to make sure that supervisors are notified. If injuries or illnesses occur in job-related activities, a first report of injury must be filed within 24 hours in the Human Resources Office.
- Immediately call 911 and request an ambulance. Provide the “911” operators the following information:
- The nature and the extent of the emergency (be as specific and detailed as possible).
- Address of Sid Richardson Hall (2315 Red River, north end of building).
- Floor or office in which the emergency has occurred.
- Phone number you are calling from.
- Further information requested from “911” operator.
- Notify the front office at 1-3200. The Dean’s Office will notify UTPD that you have already requested an ambulance.
- If trained, provide appropriate assistance, but do not delay activating the 911 system.
- Do not transport ill or injured people to the doctor or hospital. If the ill or injured person is conscious and the injury is not life-threatening, give them a choice of having a family member or an ambulance take them to the hospital.
Even for minor emergencies, you must inform your supervisor. (If you were not the victim, report the injury to the victim’s supervisor.) and file a first report of injury form as soon as possible with the Human Resources Office. The School has Emergency First Aid Kits located on each floor of the School:
- Dean’s Office (3.384)
- Second Floor Copier Room
- Business Office
- For cuts, control the bleeding by placing or having the victim place a clean cloth directly over the cut. Wear latex gloves whenever possible to avoid exposure to bloodborne pathogens. If gloves are not immediately available, avoid touching items that might have blood on them or eating, drinking and touching your mouth, eyes or nose while providing care. Wash your hands thoroughly as soon as possible before handling anything else. Apply pressure to stop the bleeding and (if you don’t think the wound also involves a broken bone), elevate the injured area. Cover with a clean bandage when the bleeding stops and then inform your supervisor. If bleeding cannot be controlled, put pressure on the nearby artery and call 911.
- For burns, soak a first- or second-degree burn (reddened skin that may or may not have small blisters) in cold water for at least five minutes (do not apply oil, butter, lotion or ice). After soaking the burned skin, cover it with a clean, preferably sterile, moist cloth. Don’t break any blisters. See a doctor as soon as possible for any burns that appear to be third-degree (white or charred skin), blister, affect the hands, feet or face, cover more than 10 percent of the body or cause pain for 48 hours.