Planning Your Reunion Event | LBJ School of Public Affairs | The University of Texas at Austin

Planning Your Reunion Event

Planning Your Reunion Event

Choosing a Date

After checking the calendars below, select about three weekends in a six-week period you are considering and use a free survey site like Survey Monkey or Doodle to find what works best for the majority of your class.

Calendars:

Activities

There are so many things to do in Austin! You might consider doing a class survey to see what folks are interested in doing. Do they want a heavily scheduled weekend, or good venues to hang out? Do they want to visit old haunts, or see how much Austin has changed? Doing a survey has several advantages: it starts to engage classmates, enables you to customize the weekend plans, and maybe enlist classmates in the planning effort. 

Here are some activities your classmates may enjoy. If you're planning a two- or three-day reunion, remember to build in some free time as well. 

  • Happy Hour 
  • LBJ Presidential Library Tour
  • Segway Tour of Austin
  • Walking Tour (Lady Bird Lake Boardwalk, South Congress, 2nd Street District)
  • Esther's Follies
  • Swim at Barton Springs 

Invitations

Consider sending a "save the date" notification to all your classmates several months before your reunion date. Alumni Affairs can send it on your behalf, but remember that turnaround may take a couple of weeks.

At a minimum, you should include:

  • Class year and what reunion (i.e., 5 year, 10 year, etc.)
  • Date(s)
  • Location (LBJ School or Washington Center)

The class of 1983 used Paperless Post to digitally send their design as a "save the date" notice. The paper copy—including the customized envelope and stamp—was send by regular mail four months before the reunion date.

Example Save the Date Email from Class of 1984

Dear LBJ School Classmates of 1984,

We're writing to let you know that there are plans in the works for our 30-year Class Reunion! (30 years, really??) Please save the date. During the weekend of September 26-28, 2014 we will relive the good times in Austin. Or at least, we can help each other remember them! Details to follow, but plan to join us. It's been way too long.

If you'd like to volunteer to help with the planning, contact [names and email addresses]. And if you know of classmates who are not copied on this email, please forward it. There are many who don't have email addresses in the class database. Thanks!

Hope to see you soon!

Best regards,
Melanie, Gretchen, and Mark

Faculty

Email sent by class of 1984 reunion planning committee to faculty:

Dear faculty,

The Class of 1984 is holding a 30th reunion (our first time together in 20 years!) on September 26-28 in Austin. It wouldn’t be the same without our favorite faculty. We cordially invite you to join us!

Class of 1984 Reception

LBJ School Lobby Friday, September 26, 2014 6 to 8 p.m.

Over 30 members of the class will be attending, and they would very much like to see you. Arriving from all corners of the U.S. (Boston, Chicago, D.C., and Sacramento, to name a few!), it’s an impressive list of RSVPs to date:

[list of alumni rsvps]

If you are available to join us for food and drinks and lots of reminiscing, please RSVP to [name] at [email] or by phone: [phone] by Friday, Sept. 17.

We hope to see you there!