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Basic Public Purchasing

Date(s): May 21, 2014 - May 22, 2014
Time: Please arrive between 7:30 and 7:45 am for check-in. This is a 2 day class. Class will start at 8 am and end at 5 pm on both days.
Prerequisites: None
Credit Hours: 16
Registration Fee: $390

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Target Audience:

This program is targeted towards individuals involved in purchasing/procurement activities such as purchasing agents, buyers and contract administrators.

Course Description:

This course provides a basic overview of the purchasing process covering topics in the areas of:  Administration of Purchase Orders; Specification Development; Internal Controls; Liability of a Purchasing Director; Contract Management;Internal Customer Service; Cooperative Purchasing; Preferential Buying; and, Purchasing Ethics.

Course Objectives:

At the conclusion of the course, participants will be able to:

  • Recognize the benefits and challenges of administration of purchase order systems;
  • Identify the contract elements required for a valid contract;
  • Utilize available resources to prepare a solicitation document that identifies the agency’s needs;
  • Detect risks associated with each purchase and be able to prepare mitigating language within the document to protect the agency;
  • Establish a procurement process within the solicitation document that is fair and transparent for suppliers;
  • Examine the tenets of good internal controls that will not only provide for excellent audit trails, but also minimize opportunities for fraud;
  • Identify fraud opportunities and learn steps to investigate suspected fraud;
  • Identify the different authority levels and the significance of firmly established delegated authority;
  • Recognize the impact of decision-making related to contract obligations;
  • Identify which goods and services must be bid;
  • Determine lowest responsive bid from a responsible bidder;
  • Choose which purchasing method (competitive bidding, competitive sealed proposals, cooperative purchasing, etc.) will provide best value for the buyer;
  • Establish responsibility for contract management;
  • Evaluate contract manager and vendor performance;
  • Coordinate contract changes and resolve disputes;
  • Name seven ways to engender trust with Clients, Coworkers and Team Members;
  • Explain the basics of Public Procurement Laws;
  • Identify additional resources to navigate the public procurement waters;
  • Employ the best practices in public procurement;
  • Identify ways to improve your purchasing organization;
  • Explain the NPI’s Achievement of Excellence in Procurement award and how to earn this award and receive the recognition you deserve;
  • Recognize various, current purchasing issues and potential solutions as presented by the instructor and fellow participants;
  • Determine when cooperative purchasing will result in best value for their entity;
  • Identify specific commodities and services with cooperative potential;
  • Select which purchasing cooperatives are most appropriate for specific commodities and services;
  • Avoid compromising actions in vendor relations;
  • Avoid conflict between personal interests and those of your employer; and,
  • Handle confidential or proprietary information.