Course Date: 
Tuesday, May 22, 2018 to Wednesday, May 23, 2018
Course Time: 
8 am - 5 pm
CPE Credits: 
16
Course Fee: 
$435
Target Audience:

This program is targeted towards individuals involved in purchasing/procurement activities such as purchasing agents, buyers and contract administrators.


Course Description:

This course provides a basic overview of the purchasing process covering topics in the areas of:  Administration of Purchase Orders; Specification Development; Internal Controls; Liability of a Purchasing Director; Contract Management;Internal Customer Service; Cooperative Purchasing; Preferential Buying; and, Purchasing Ethics.


Course Objectives:

At the conclusion of the course, participants will be able to:

  • Recognize the benefits and challenges of administration of purchase order systems;
  • Identify the contract elements required for a valid contract;
  • Utilize available resources to prepare a solicitation document that identifies the agency’s needs;
  • Detect risks associated with each purchase and be able to prepare mitigating language within the document to protect the agency;
  • Establish a procurement process within the solicitation document that is fair and transparent for suppliers;
  • Examine the tenets of good internal controls that will not only provide for excellent audit trails, but also minimize opportunities for fraud;
  • Identify fraud opportunities and learn steps to investigate suspected fraud;
  • Identify the different authority levels and the significance of firmly established delegated authority;
  • Recognize the impact of decision-making related to contract obligations;
  • Identify which goods and services must be bid;
  • Determine lowest responsive bid from a responsible bidder;
  • Choose which purchasing method (competitive bidding, competitive sealed proposals, cooperative purchasing, etc.) will provide best value for the buyer;
  • Establish responsibility for contract management;
  • Evaluate contract manager and vendor performance;
  • Coordinate contract changes and resolve disputes;
  • Name seven ways to engender trust with Clients, Coworkers and Team Members;
  • Explain the basics of Public Procurement Laws;
  • Identify additional resources to navigate the public procurement waters;
  • Employ the best practices in public procurement;
  • Identify ways to improve your purchasing organization;
  • Explain the NPI’s Achievement of Excellence in Procurement award and how to earn this award and receive the recognition you deserve;
  • Recognize various, current purchasing issues and potential solutions as presented by the instructor and fellow participants;
  • Determine when cooperative purchasing will result in best value for their entity;
  • Identify specific commodities and services with cooperative potential;
  • Select which purchasing cooperatives are most appropriate for specific commodities and services;
  • Avoid compromising actions in vendor relations;
  • Avoid conflict between personal interests and those of your employer; and,
  • Handle confidential or proprietary information.

 

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Vendor I.D. for processing purchase order: #37217217217072

Warrant to be deposited in local funds.

(ex. 512-555-1212)
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If you have special accommodation needs due to a disability please contact us at 512-471-0820.

We will mail an invoice to the registrant at the address provided when registering. We do not need to receive payment prior to the event and we ask that you not bring payment with you to the event.

Payments can be mailed to the following address:

The University of Texas at Austin
Lyndon B. Johnson School of Public Affairs
Office of Conferences and Training
P.O. Box Y
Austin, TX 78713-8925

Please call 512-471-0820 with any payment questions.

TX Payee ID# 37217217217
FEI # 17460002037
To ensure proper credit when paying via direct deposit. PLEASE notify this office that you are paying via direct deposit BEFORE you process payment. Thank you.

Cancellation Policy
If you need to cancel your registration, your written cancellation notice must be received before April 10, 2018 in order for you to receive a full refund. Thereafter, cancellation notices received after April 10, 2018 and before May 8, 2018 will be charged a $65 administrative fee. If cancellation occurs between May 8, 2018 and the start of the class, you will be responsible for 50% of the original fee. If we do not receive written notice of cancellation prior to the event, you will be responsible for the full registration fee. You may send a substitute to the class. Cancellation notices should be emailed to lbjopdinfo@austin.utexas.edu. Phone messages do not serve as official cancellation notices.

Notice Concerning Your Information
The Texas Public Information Act, with a few exceptions, gives you the right to be informed about the information that The University of Texas at Austin collects about you. It also gives you the right to request a copy of that information; and to have The University correct any of that information that is wrong. You may request to receive and review any of that information, or request corrections to it, by contacting the University's Public Information Officer, Office of Financial Affairs, PO Box 8179, Austin, Texas 78713 (email: cfo@www.utexas.edu).